Production Console

PoultryOps Farm

Flock • Feed • Inventory • Orders • Reports

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Contents

PoultryOps Operations Book

Choose a page from the contents list. Each page opens as a focused work area, separate from the rest of the system. Navigation is handled from this Contents page.

Farm Overview

🐔 Farm Summary

A clean operational snapshot for the farm.

Current scope Summary data follows your account permissions and hides finance where access is restricted. Use this page for the farm-wide snapshot. Use Batch Detail when you need one flock’s full records.
Flock Management

🐣 Batches, Records & Flock Detail

Everything for managing a flock lives here: create and list batches, log daily records, track vaccines and health, review analytics, and open one flock's full detail.

Flock Setup Batches Create new flocks and manage batch lifecycle.
Farm Activity Daily Records Record feed, mortality, and weight updates.
Health Schedule Vaccines Review due vaccines, complete tasks, and approve completed vaccination records.
Treatment Records Medicine / Health Record health issues, treatment, dosage, vet notes, and outcomes.
Flock Intelligence Flock Analytics Read approved weight, feed, mortality, and FCR trends for one flock.
Flock Control Batch Detail Open one flock page for summary, feed, mortality, weights, vaccines, medicine, sales, and expenses.
Production Setup

Create Batch

Leave this empty and PoultryOps will create a batch code automatically.

Enter either the supplier price per chick or the total invoice amount; PoultryOps calculates the other value.

Batch Controls

Batch Actions

Batch Results

Use the buttons above to view batches, summary, detail, or close the selected batch.
ID Batch Code Type Initial Birds Start Date Status
No batch list loaded yet.
Daily Feed Guide

Feed

Select an active batch to load today's feed guide.

Select the stock item and enter KG. PoultryOps will record the cost automatically from its saved purchase price.

The guide is a target. Confirm the actual amount issued before saving the record.

Daily Input

Mortality

Growth Tracking

Weight

Vaccines

IDDayDateNameStatusAction
Health Control

🩺 Record Medicine / Health Issue

Use this for sickness signs, treatment, medicine given, dosage, vet notes, and recovery outcome.

When linked to stock, PoultryOps calculates the usage value from the saved buying price. Workers do not need to enter a cost.

Batch Health History

Flock Intelligence

📊 Flock Analytics

Operational charts based on approved feed, mortality, and weight records. This page does not expose revenue or margins.

Read the trends correctly Weight is compared with the planning target. Feed reflects approved actual usage. FCR remains an estimate until adjusted commercial FCR rules are added.

Weight Gain vs Target

Approved average-weight checks against the PoultryOps planning curve.

Planning targetApproved weight

Daily Feed: Actual vs Plan

Actual feed records are compared with the assigned feed programme.

Planned kgApproved actual kg

Mortality Trend

Daily losses and cumulative approved mortality.

Cumulative mortalityDaily mortality

Current FCR Estimate

Calculated only at approved weight-check dates.

Current FCR estimate
Flock Control

📋 Batch Detail Center

The main operational screen for one flock: summary, feed, mortality, weights, vaccines, medicine, sales, and expenses.

No batch selected

Overview Summary Batch summary, weight, and status at a glance.
Records Feed Feed records for this batch.
Records Mortality Mortality records for this batch.
Records Weights Weight check records for this batch.
Health Vaccines Vaccination records for this batch.
Health Medicine / Health Treatment and health issue records for this batch.
Finance Expenses Expenses logged against this batch.
Finance Sales Sales recorded for this batch.
DateTypeKGCostStatus
DateCountCauseStatus
DateSampleAverage KGExpectedAssessmentStatus
IDDayDateNameStatusAction
Date Issue Symptoms Medicine Dosage Outcome Status
DateDescriptionAmountStatus
DateBirdsWeightTotalPayment
Resources

📦 Inventory & Expenses

Stock and non-stock costs live here: add stock, record movement, browse current inventory, and submit or review expenses.

Stock In Add Stock / Record Movement Create new stock items and record usage, purchases, or corrections.
Stock Control Inventory Tools Browse stock items, low stock, expiry watch, and movement history.
Costs Expenses Submit non-stock expenses and review expense history.
New Procurement Create Stock Item Add a new stock item or lot with opening quantity and cost.
Usage & Adjustments Stock Movement Record usage, purchases, wastage, or corrections.

📦 Create Stock Item

Admin/Manager only. The system generates the Stock Code automatically. When an item is finished, create the new procurement as a new stock item/lot.

Enter the total on the supplier invoice or the unit buying price. PoultryOps calculates the matching value.

Stock Movement

Workers can record usage only. Admin/Manager can record purchases, corrections, wastage, and usage.

For usage, wastage and stock-out, cost is automatically calculated from the saved stock buying price.

Inventory Tools

Use the stock item ID in Feed, Medicine / Health, or Vaccine completion to auto-deduct stock.

Stock Code ID Category Name Available Minimum Unit Expiry
Cost Entry Submit Expense Log a non-stock expense such as transport, labour, or rent.
Financial Review Expense History Review submitted expenses for the selected batch.

💸 Submit Expense

Use this for non-stock services and invoices such as transport, labour, rent or vet visits. For feed, medicine, vaccines, bedding and other physical goods, use Inventory so quantity × actual buying price is calculated automatically. Worker records go to Approvals.

Expense History

Financial history is visible only to Admin, Manager, and Investor.

Oversight

🔔 Alerts, Approvals & Reports

Warnings, worker-submitted records awaiting review, and business reports all live here.

Warnings Alerts Low stock, expiry, mortality, vaccine, and growth warnings.
Verification Manager Approvals Approve or reject worker-submitted records before they affect reports.
Business Review Reports Review performance summaries and export useful records.

🔔 Alerts / Notifications Center

This center pulls urgent farm signals into one place: pending approvals, due vaccines, low stock, expiring stock, mortality warnings, and growth warnings.

Alerts update automatically. Review this page for current warnings and action items.

Alert List

Severity Category Title Message Count Action
Manager Review

✅ Manager Approvals

Review worker-submitted records. Approved records affect summaries. Rejected records stay in history but are not counted.

Feed Records

ID Batch Date Type KG Cost Action

Mortality Records

ID Batch Date Count Cause Action

Weight Records

ID Batch Date Average KG Assessment Action

Medicine / Health Records

ID Batch Date Issue Medicine Outcome Action

Expenses

ID Farm Batch Date Description Amount Action

📈 Reports Center

Reports are restricted to Admin, Manager, and Investor where financial information is involved.


Report Table

Sales Pipeline

Sales & Orders

The whole pipeline lives on one page now: review customer requests, pack confirmed orders, then record the finished sale.

Processing flow Pending → Confirmed → Packed & Ready → Finalised Sale Customer ordering remains in the separate customer portal. Workers see only the Packing Queue below — prices, deposits, invoice status, and sale controls stay protected.
Customer Requests Order Queue Review, confirm, and manage incoming customer orders.
Fulfilment Packing Queue Pack confirmed orders and mark them ready.
Customers & Sales Customer & Sale Entry Create walk-in customers and record a finished sale.
Revenue Batch Sales History Review completed sales for the selected batch.

🧾 Order Queue

Use the action buttons only after checking live stock, customer details, and pickup or delivery readiness.

Order Request Date Batch Order Quantity Customer Phone Status Estimate Action

📦 Packing Queue

Use Order Ready only after the physical order is packed and checked. Managers can return an item to packing when a final check finds a problem.

Loading live packing work...
Order Batch Packing Target Pickup / Delivery Customer Status Action
Customer File

Create Customer

Use this for quick walk-in customers. Portal customers already have customer codes.

Sale Entry

Record Sale

Batch Sales

Sales for the selected batch appear here after loading or recording a sale.

DateCustomerTypeBirdsKGPrice/KGTotalPaidMethodPaymentActions
Sales will appear here automatically for the selected batch.
Administration

Settings, Users, Prices & System

Maintain the farm profile, operational rules, staff accounts, product prices, backups, and system tools — all admin configuration lives on this one page.

Production caution Only change rules when you want them to affect future farm records and alerts.
Farm Rules Farm Settings Farm profile, production rules, your password, and account email.
Access Control Users & Roles Create staff users and manage account access.
Customer Pricing Product Prices Role-controlled pricing workspace for customer products and order prices.
Data Safety Backup Create, download, and safely restore database backups.
Administration System Check connection, farms, units, suppliers, and audit logs.
Farm Profile

Business Details

Admin can update the farm profile. Manager can view current settings.

Operations

Production Rules

Security

Change My Password

Use a password with at least 10 characters, including letters and numbers.

Security

Account Email

This is the address password-reset codes are sent to. If you can't receive mail here, fix it below before you need it.

Change Email

Made a typo at signup, or used an address you don't actually control? Replace it here — we'll confirm you can receive mail at the new one before it takes effect.

Login Protection

Access Control

Repeated wrong password attempts are temporarily locked, and sign-in activity is saved for admin review.

Login protection limits are controlled from the server configuration.

Team Create User & Tools Add staff accounts and browse existing users and roles.
Admin Only User Access Control Suspend accounts, assign roles, or reset a user's password.
Team

Users & Roles

Create User

For staff accounts only. Customers register themselves through the customer portal — they'll show up automatically in View Customers once they do, no need to add them here.

User Tools

Use List Users to find the User ID before changing status or resetting password.

User and role results will appear here.
IDNameEmailStatusRoles
Use View Users to load account records.
IDRoleDescription
Use View Roles to load role records.

🔒 User Access Control

Admin-only. Use this to suspend access or reset passwords when staff/customer accounts need control.

Assign Role

Use this to grant or remove specialist access such as Pricing Manager.

Commerce

Product Prices

Farm Product Catalogue

🏷️ Product Prices

Manage the products customers can order. Active items appear in the customer portal; inactive items are hidden but kept for history. Access to this page is limited to Admin and users assigned the Pricing Manager role.

Product Product Code Order Type Unit Price/KG Price/Bird Weight Range Currency Status Actions
Add Product or Range

Create Customer Product

Use this to add live-bird ranges, kitchen-ready ranges, or other farm products. Products can be removed from the customer portal by making them inactive.

Use a unique code for each product or weight range.

Maintenance

Backup

🧰 Backup Database

🛡️ Backup / Restore Safety

Production rule: always create and download a fresh backup before restoring any database file. Restore is powerful and should only be done by Admin.

Safe restore checklist
  1. Create a fresh backup.
  2. Download the fresh backup to your computer.
  3. Confirm staff are not actively entering records.
  4. Select the restore database file.
  5. Restore only if you are sure.
  6. Restart PoultryOps after restore if the latest data does not appear immediately.

Create a safe copy of the PoultryOps database before major changes or before moving machines.

Filename Size Modified Download

Restore Database

Restore only when necessary. After restoring, restart PoultryOps if the latest data does not appear immediately.

Backup results will appear here.
System

System Status

Connection, live-update state, and admin troubleshooting tools.

Checking connection... Offline queue: 0 Auto updates ready Signed out
System results will appear here.